Retention Policy
Boxes
Boxes from new devices such as printers and computers are kept in the clocktower to simplify return process. All boxes must be labelled with a discard date 90 days from the day the box is stored. Once a semester, the clocktower should be cleared of boxes past the discard date.
User Manuals
Digital copies of user manuals are kept in CES IT files under a folder named for the manufacturer. Paper copies are discarded. PDFs of user manuals are almost always available online.
Paper Documents
All paper documents are kept in the CES IT files under a folder named for the author of the document. If a document has multiple authors, store a copy in a folder for each author.
Driver Disks
Computer Hardware
Some computer hardware should be kept for easy and inexpensive upgrades to devices.
Memory Modules
Keep memory modules 4GB or greater in The Box of Old Memories.
Power Supplies
Hard Drives
Keep empty hard drives with a capacity of 250GB or greater.