Zoom Webinar Procedures

Broadcast checklist

• Attendees can chat with no one
• Hide non-video participant
• Participant options:
  • Follow host view mode
  • Do allow panelists to start video
  • Do not play enter/exit chime
  • Do not allow audience to raise hands
  • Do not allow audience to view participant count

• Count down

1. Begin recording and live streaming five minutes before broadcast.
2. Begin broadcast and go live simultaneously.

Panelist tips

• If showing slides, allow time for us to advance to the next slide to avoid confusion. There may be a delay.
• Your view may not match the attendee view, since the attendee view is following the host view
• Any technical difficulty is possible, be prepared to continue presentation without slides or without video
• Non-video participants are hidden
• We will do the spotlighting
• Allow 15 seconds for attendees to join the webinar before beginning introductions
• Give a clear "Goodbye" at the end of the webinar so that we know when to end it. Otherwise, we may accidentally cut off a sentence.

Live stream to YouTube

1. Create a new live stream in YouTube.
2. Copy the stream key, stream URL, and share URL.
3. Create a new webinar in Zoom.
4. In the live streaming section of the webinar, add a Custom Streaming Service.
5. Paste the stream key, stream URL, and share URL.
6. To begin streaming, go to Zoom and click More > Live Custom Streaming Service. Do not click Live YouTube. This will ask you to log into the YouTube account, and will not allow you to preconfigure the stream.
7. Hit Broadcast on Zoom at the same time as Go Live on YouTube.

Notes:

• Only the host can view live stream options.

• If you hit the Live on Custom Streaming Service button before you hit Broadcast in Zoom, your practice session will be streamed to YouTube.

Ending broadcast

• In Zoom, click "End Meeting for All"
• On YouTube, click "End stream"
• Remove all live stream links and embeds from the website and social media
• Make the live stream private