Retention Policy: Difference between revisions
Peterstevens (talk | contribs) Created page and added Boxes, User Manuals, Paper Documents, Driver Disks, Memory Modules, Power Supplies, and Hard Drives. |
Peterstevens (talk | contribs) Changed titles to sentence case and added Regulatory notices, Setup guides, and Warranty info, Drivers, System restore disks, Software installers, and License keys. |
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Boxes from new devices such as printers and computers are kept in the [[clocktower]] to simplify return process. All boxes must be labelled with a discard date 90 days from the day the box is stored. Once a semester, the clocktower should be cleared of boxes past the discard date. | Boxes from new devices such as printers and computers are kept in the [[clocktower]] to simplify return process. All boxes must be labelled with a discard date 90 days from the day the box is stored. Once a semester, the clocktower should be cleared of boxes past the discard date. | ||
==User | ==Paper documents== | ||
===User manuals=== | |||
Digital copies of user manuals are kept in [[Files|CES IT files]] under a folder named for the manufacturer. Paper copies are discarded. PDFs of user manuals are almost always available online. | Digital copies of user manuals are kept in [[Files|CES IT files]] under a folder named for the manufacturer. Paper copies are discarded. PDFs of user manuals are almost always available online. | ||
== | ===Regulatory notices and setup guides=== | ||
All paper documents are kept in the [[Files|CES IT files]] under a folder named for the author of the document. If a document has multiple authors, store a copy in a folder for each author. | Regulatory notices and setup guides are always discarded. | ||
===Warranty=== | |||
Warranty documents are scanned and kept in [[Files|CES IT files]] under a folder named for the manufacturer. | |||
===Files=== | |||
All other paper documents are kept in the [[Files|CES IT files]] under a folder named for the author of the document. If a document has multiple authors, store a copy in a folder for each author. | |||
==Software== | |||
===Driver disks=== | |||
Driver installers are kept in the Installers folder on Box under a folder named for the manufacturer. Drivers can be copied from the disk or downloaded from the Internet. | |||
===System restore disks=== | |||
System restore disk ISOs are kept in the Installers folder on Box under a folder named for the manufacturer. | |||
===Software installers=== | |||
Software installers are kept in the Installers folder on Box under a folder named for the developer. | |||
===License keys=== | |||
There is no retention policy currently in place for license keys. | |||
==Computer Hardware== | ==Computer Hardware== | ||
Some computer hardware should be kept for easy and inexpensive upgrades to devices. | Some computer hardware should be kept for easy and inexpensive upgrades to devices. | ||
===Memory | ===Memory modules=== | ||
Keep memory modules 4GB or greater in [[The Box of Old Memories]]. | Keep memory modules 4GB or greater in [[The Box of Old Memories]]. | ||
===Power | ===Power supplies=== | ||
===Hard | There is no retention policy in place for power supplies. | ||
===Hard drives=== | |||
Keep empty hard drives with a capacity of 250GB or greater. | Keep empty hard drives with a capacity of 250GB or greater. | ||
Revision as of 16:30, 3 July 2018
Boxes
Boxes from new devices such as printers and computers are kept in the clocktower to simplify return process. All boxes must be labelled with a discard date 90 days from the day the box is stored. Once a semester, the clocktower should be cleared of boxes past the discard date.
Paper documents
User manuals
Digital copies of user manuals are kept in CES IT files under a folder named for the manufacturer. Paper copies are discarded. PDFs of user manuals are almost always available online.
Regulatory notices and setup guides
Regulatory notices and setup guides are always discarded.
Warranty
Warranty documents are scanned and kept in CES IT files under a folder named for the manufacturer.
Files
All other paper documents are kept in the CES IT files under a folder named for the author of the document. If a document has multiple authors, store a copy in a folder for each author.
Software
Driver disks
Driver installers are kept in the Installers folder on Box under a folder named for the manufacturer. Drivers can be copied from the disk or downloaded from the Internet.
System restore disks
System restore disk ISOs are kept in the Installers folder on Box under a folder named for the manufacturer.
Software installers
Software installers are kept in the Installers folder on Box under a folder named for the developer.
License keys
There is no retention policy currently in place for license keys.
Computer Hardware
Some computer hardware should be kept for easy and inexpensive upgrades to devices.
Memory modules
Keep memory modules 4GB or greater in The Box of Old Memories.
Power supplies
There is no retention policy in place for power supplies.
Hard drives
Keep empty hard drives with a capacity of 250GB or greater.