Microsoft SharePoint Handling

How to share with external Harvard recipients

• When looking to share a file/folder with external Harvard recipient
• Copy the file URL from sharepoint
• Paste into email being shared with recipient
• If link appears red - It means the file/folder is not shareable with the email addresses in you message
• Right click on the copied link inside the email and select "manage access"
• This will allow you to edit file settings to allow "recipient of this message" to access the folder you are sharing.

Screenshots below give us an example

• I am selecting the 3 doted icon next to the folder I want to share. In this case "Photography 23-24". I select "Copy link".

I right clock the folder within email to edit access management

• The copied link was pasted into the email I am compiling and it is being shared with a gmail account not within the Harvard network. The reason the link appears red and the folder would not be accessible.
• We need to right click on the folder within the email and select "Access management". From there a small window will prompt with the option "Recipients of this message". which is the setting we need to give access to gmail address in our email.

Once settings are edited. You are able to send out email to external Harvard recipient.

• Once settings have been configured. The folder you are looking to share is highlighted in blue and ready to be shared with the email recipient.