Editing Imarc Website Update

{| class=infobox style="float:right; border:1px solid #BBB;margin:.46em 0 0 .2em;font-size:86%;background-color:#f8f9fa"
|-
| style="font-size:125%;text-align:center;" colspan=3 | '''Imarc'''
|-
| style="text-align:center;background-color:lavender" colspan=3 | '''Audit'''
|-
| '''Contract Start Date''' || February 6, 2023
|-
| '''Expected End Date''' || Week of March 6, 2023
|-
| '''Cost of Audit''' || $8200
|-
| [https://hu.sharepoint.com/:b:/r/sites/FAS-CES/Shared%20Documents/CES-IT/Imarc%20Contract/Audit%20documents/Signed%20documents/Imarc%20-%20Service%20Agreement%20(signed).pdf?csf=1&web=1&e=Ke2Vu1 Contract]
|-
| style="text-align:center;background-color:lavender" colspan=3 | '''CMS Upgrade'''
|-
| '''Contract Start Date''' || May 8, 2023
|-
| '''Expected End Date''' || Week of July 14, 2023
|-
| '''Actual End Date''' || Week of September 9, 2023
|-
| '''Cost of Upgrade''' || $47,150
|-
| [https://hu.sharepoint.com/:b:/r/sites/FAS-CES/Shared%20Documents/CES-IT/Imarc%20Contract/Imarc%20-%20Service%20Agreement%20(6).pdf?csf=1&web=1&e=Vwckf9 Contract]
|-
| style="text-align:center;background-color:lavender" colspan=3 | '''Additional Features'''
|-
| '''Contract Start Date''' || February 5, 2024
|-
| '''Expected End Date''' || March 6, 2024
|-
| '''Cost of New Features''' || $24,395
|-
| [https://hu.sharepoint.com/:b:/r/sites/FAS-CES/Shared%20Documents/CES-IT/Imarc%20Contract/Website%20upgrade%202nd%20SOW/Imarc%20-%20Harvard%20CES%20SOW%202024.pdf?csf=1&web=1&e=6ATQb8 Contract]
|-
| style="text-align:center;background-color:lavender" colspan=3 | '''Hosting'''
|-
| '''Hosting Start Date''' || July 1, 2023
|-
| '''Hosting End Date''' || June 30, 2024
|-
| '''Cost per Month''' || $250 || $3000 per year. Handled with PO in Buy2Pay
|-
| [https://hu.sharepoint.com/:b:/r/sites/FAS-CES/Shared%20Documents/CES-IT/Imarc%20Contract/Longterm%20hosting%20contract/Imarc%20-%20Hosting%20Agreement%202023%20Signed.pdf?csf=1&web=1&e=8ac6U3 Contract]
|-
| style="text-align:center;background-color:lavender" colspan=3 | '''Primary Contacts'''
|-
| '''Matt Kling''' || mattkling@imarc.com || Contract and onboarding
|-
| '''Jenny Burke''' || jenny@imarc.com || Project management
|-
| '''Kerri Cranwell''' || kerri@imarc.com || Lead engineer
|-
| '''Old''' || ||
|-
| '''Jason "Jay" Antonucci''' || jay@imarc.com || Contract and onboarding
|-
| '''Eric Goudreau''' || ericgoudreau@imarc.com || Project manegament
|-
|}

In September of 2022, CES reached out to [https://www.imarc.com Imarc] about updating the current CES website built on CraftCMS 2.6. This is in response to [[Shotgun Flat]] ending contact with CES.

==Project Phases==
* '''Phase 1:''' Audit CraftCMS and server environment to determine what work needs to be done
** '''Goal:''' Upgrade CraftCMS to version 3.0 or better, with an eventual upgrade to 4.0.
** '''Timeframe:''' February 6 to March 6
** '''Deliverables:''' Recommendations and next steps
** '''Completed and Delivered'''
* '''Phase 2:''' Upgrade CraftCMS; discuss new options for hosting and site maintenance; code repository
** '''Rough outline:''' Imarc is creating a server on their hosting environment ($200 a month), along with a git repository. They will then start at Craft 2 and transfer over the database and files, then upgrade to Craft 3 with a look towards 4. New plugins will also be installed to coincide with the version upgrade, listed below. Digital signage has been included in this phase.
** '''Completed and Delivered'''
* '''Phase 3:''' Develop new features for site
** '''Wishlist:''' Constant Contact integration; Form for faculty to submit pending events to calendar (and Airtable integration)
** '''Current work:''' Update signage; improve thumbnail quality; reassess database; provide directions on Elsewhere locations.

==Services for Upgrade==
Below are the new plugins, features, and upgrades for the new CraftCMS install.
{| class="wikitable" 
|-
! style="font-weight:bold;" | New Feature
! Type
! Cost
! Ownership<br />(account name)<br />
|-
| Craft Console
| License Manager
| Per License
| CES
|-
| Mailgun
| Mail server
| $35/month
| ces@fas.harvard.edu
|-
| Calendar
| Plugin
| $179.95<br />$89.95/yr<br />
| Craft Console
|-
| Imager X
| Plugin
| $49<br />$29/yr<br />
| Craft Console
|-
| Link It
| Plugin
| $39<br />$19/yr<br />
| Craft Console
|-
| Navigation
| Plugin
| $19<br />$5 yr<br />
| Craft Console
|-
| Spoon
| Plugin
| $59<br />$29/yr<br />
| Craft Console
|-
| Retour
| Plugin
| $59<br />$29/yr<br />
| Craft Console
|-
| Forms
| Plugin
| $99
| Craft Console
|-
| PDFs (enupal snapshot)
| Plugin
| $29<br />$9/yr<br />
| Craft Console
|-
| Color Picker
| Plugin
| ?<br />
| 
|-
| Map
| Plugin<br />
| Free
| Craft Console
|}

==Audit Access==
Imarc's engineering team was given access to the following services for purposes of the audit.
{| class="wikitable" 
|-
! Service
! Account
! Notes
|-
| Google Analytics
| imarcllc@gmail.com
| Given viewer access
|-
| Digital Ocean
| login+harvard@imarc.com
| New Team created, '''CES-Imarc'''<br />Different Team is to keep their account from seeing our production environment
|-
| Clone of website server
| Kerri Cranwell SSH<br />kerricranwell<br />
| Droplet name: Imarc-CES-audit-feb-2023<br />Sits in '''CES-Imarc''' Digital Ocean Team<br />IP: 68.183.156.226<br />Has kylemadsen rsa key for SSH<br />Cloned February 12, 2023<br />
|-
| CraftCMS
| login+harvard@imarc.com
| Given access to live CMS
|}