Microsoft SharePoint Handling - Revision history

Michaelberrio at 18:09, 15 February 2024

2024-02-15T18:09:51Z

← Older revision		Revision as of 18:09, 15 February 2024
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	* Copy the file URL from sharepoint		* Copy the file URL from sharepoint
	* Paste into email being shared with recipient		* Paste into email being shared with recipient
	*		* If link appears red - It means the file/folder is not shareable with the email addresses in you message
	~~=====~~ If link appears red ~~=====~~ - It means the file/folder is not al		* Right click on the copied link inside the email and select "manage access"
	Right click on the copied link inside the email and select "manage access"
	* This will allow you to edit file settings to allow "recipient of this message" to access the folder you are sharing.		* This will allow you to edit file settings to allow "recipient of this message" to access the folder you are sharing.

			===Screenshots below give us an example===
	[[File:Ex1.png\|thumb]]		[[File:Ex1.png\|thumb]]
			* I am selecting the 3 doted icon next to the folder I want to share. In this case "Photography 23-24". I select "Copy link".
	[[File:Ex2.png\|thumb\|I right clock the folder within email to edit access management ]]		[[File:Ex2.png\|thumb\|I right clock the folder within email to edit access management ]]
			* The copied link was pasted into the email I am compiling and it is being shared with a gmail account not within the Harvard network. The reason the link appears red and the folder would not be accessible.
			* We need to right click on the folder within the email and select "Access management". From there a small window will prompt with the option "Recipients of this message". which is the setting we need to give access to gmail address in our email.
	[[File:Ex3.png\|thumb\|Once settings are edited. You are able to send out email to external Harvard recipient. ]]		[[File:Ex3.png\|thumb\|Once settings are edited. You are able to send out email to external Harvard recipient. ]]
			* Once settings have been configured. The folder you are looking to share is highlighted in blue and ready to be shared with the email recipient.

Michaelberrio at 17:58, 15 February 2024

2024-02-15T17:58:48Z

← Older revision		Revision as of 17:58, 15 February 2024
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	===How to share with external Harvard recipients===		===How to share with external Harvard recipients===
	* When looking to share a file/folder with external Harvard recipient		* When looking to share a file/folder with external Harvard recipient
	- Copy the file URL from sharepoint		* Copy the file URL from sharepoint
	- Paste into email being shared with recipient		* Paste into email being shared with recipient
	- If link appears red. Right click on the copied link inside the email and select "manage access"		*
	- This will allow you to edit file settings to allow "recipient of this message" to access the folder you are sharing.		===== If link appears red ===== - It means the file/folder is not al
			Right click on the copied link inside the email and select "manage access"
			* This will allow you to edit file settings to allow "recipient of this message" to access the folder you are sharing.
	[[File:Ex1.png\|thumb]]		[[File:Ex1.png\|thumb]]
	[[File:Ex2.png\|thumb\|I right clock the folder within email to edit access management ]]		[[File:Ex2.png\|thumb\|I right clock the folder within email to edit access management ]]
	[[File:Ex3.png\|thumb\|Once settings are edited. You are able to send out email to external Harvard recipient. ]]		[[File:Ex3.png\|thumb\|Once settings are edited. You are able to send out email to external Harvard recipient. ]]

Michaelberrio at 16:52, 15 February 2024

2024-02-15T16:52:52Z

← Older revision		Revision as of 16:52, 15 February 2024
Line 4:		Line 4:
	- Paste into email being shared with recipient		- Paste into email being shared with recipient
	- If link appears red. Right click on the copied link inside the email and select "manage access"		- If link appears red. Right click on the copied link inside the email and select "manage access"
	- This will allow you to edit file settings to allow recipient ~~within the email~~ to access the folder you are sharing.		- This will allow you to edit file settings to allow "recipient of this message" to access the folder you are sharing.
	[[File:Ex1.png\|thumb]]		[[File:Ex1.png\|thumb]]
	[[File:Ex2.png\|thumb\|I right clock the folder within email to edit access management ]]		[[File:Ex2.png\|thumb\|I right clock the folder within email to edit access management ]]
	[[File:Ex3.png\|thumb\|Once settings are edited. You are able to send out email to external Harvard recipient. ]]		[[File:Ex3.png\|thumb\|Once settings are edited. You are able to send out email to external Harvard recipient. ]]

Michaelberrio at 16:50, 15 February 2024

2024-02-15T16:50:18Z

← Older revision		Revision as of 16:50, 15 February 2024
Line 1:		Line 1:
	===How to share with external Harvard recipients===		===How to share with external Harvard recipients===
	* When looking to share a file/folder with external Harvard recipient		* When looking to share a file/folder with external Harvard recipient
			- Copy the file URL from sharepoint
			- Paste into email being shared with recipient
			- If link appears red. Right click on the copied link inside the email and select "manage access"
			- This will allow you to edit file settings to allow recipient within the email to access the folder you are sharing.
			[[File:Ex1.png\|thumb]]
			[[File:Ex2.png\|thumb\|I right clock the folder within email to edit access management ]]
			[[File:Ex3.png\|thumb\|Once settings are edited. You are able to send out email to external Harvard recipient. ]]

Michaelberrio: Created page with "===How to share with external Harvard recipients=== * When looking to share a file/folder with external Harvard recipient"

2024-02-15T16:33:19Z

Created page with "===How to share with external Harvard recipients=== * When looking to share a file/folder with external Harvard recipient"

New page

===How to share with external Harvard recipients===
* When looking to share a file/folder with external Harvard recipient